An office is a place where the activities of an organization is coordinated. An office helps in coordinating all information regarding an organization for the efficiency and effectiveness of the organization
FUNCTION OF AN OFFICE
i. RECEIVING INFORMATION: Information get to the office in different source and in different forms. Different source could be from outsider or staff in the organization. Different form could be in written form or oral form. The office ensure that this information is complete, usable and reliable.
ii. RECORDING INFORMATION: The need to record information is to make it readily available when require as a references for taking an action or decision by the management. Information is also recorded for safety control, confidentially and legal require. It can be recorded on cassettes, papers, diskettes or filed into computer hard disk.
ii. ARRANGING INFORMATION: Information from different source and forms are arrange in such a way that when retrieving no waste of time, money or effort are spent. The office will achieve efficiency in this area by designing and controlling all necessary forms.
iv. GIVING INFORMATION: Many people or organization require information from the office. An efficient office should be able to provide such information with little delay and cost. The information should be very accurate especially when it involves figure and dates.
V. PROTECTING ORGANIZATION ASSETS: Information and other properties of the organization have to be protected by the office. Properties of the organization should be recorded, inventory should be taken on continual basis.
FUNCTION OF AN OFFICE
i. RECEIVING INFORMATION: Information get to the office in different source and in different forms. Different source could be from outsider or staff in the organization. Different form could be in written form or oral form. The office ensure that this information is complete, usable and reliable.
ii. RECORDING INFORMATION: The need to record information is to make it readily available when require as a references for taking an action or decision by the management. Information is also recorded for safety control, confidentially and legal require. It can be recorded on cassettes, papers, diskettes or filed into computer hard disk.
ii. ARRANGING INFORMATION: Information from different source and forms are arrange in such a way that when retrieving no waste of time, money or effort are spent. The office will achieve efficiency in this area by designing and controlling all necessary forms.
iv. GIVING INFORMATION: Many people or organization require information from the office. An efficient office should be able to provide such information with little delay and cost. The information should be very accurate especially when it involves figure and dates.
V. PROTECTING ORGANIZATION ASSETS: Information and other properties of the organization have to be protected by the office. Properties of the organization should be recorded, inventory should be taken on continual basis.